Siemsens Gaard — Standard Terms of Invoice

For corporate clients and events (dinners, conferences, private functions)

1. Payment Terms

Payment is due net 14 days from the invoice date, unless otherwise agreed in writing. Payment shall be made in DKK by bank transfer to the account stated on the invoice. All prices are quoted in DKK and include/exclude 25% Danish VAT (moms) as specified on the invoice.

2. Late Payment

In the event of late payment, Siemsens Gaard reserves the right to charge interest in accordance with the Danish Interest Act (Renteloven), currently the official reference rate plus 8% per annum, calculated from the due date until payment is received. A reminder fee (rykkergebyr) of DKK 100 may be charged per reminder, and a compensation fee of DKK 310 in accordance with Danish law on late payment (Lov om renter og andre forhold ved forsinket betaling).

3. Deposit & Booking Confirmation

For events and group bookings, a deposit of 25-50% of the estimated total is required to confirm the reservation. The booking is not considered confirmed until the deposit has been received. The remaining balance is invoiced after the event and due per the payment terms above.

4. Final Numbers

The final number of guests must be confirmed no later than 14 days prior to the event. This number will form the minimum basis for invoicing, regardless of actual attendance on the day.

5. Cancellation Policy

• Cancellation more than 30 days before the event: no charge, deposit refunded in full.
• Cancellation 14–30 days before the event: 50% of the estimated total is charged.
• Cancellation less than 14 days before the event: 100% of the estimated total is charged.

6. Changes to the Booking

Changes to date, guest numbers, or menu selection must be requested in writing and are subject to availability. The booking may be adjusted by up to 10% from the original agreement (e.g. guest numbers or total value). Siemsens Gaard reserves the right to charge the price agreed in the original booking for any changes exceeding this threshold, or to cancel the event, at its discretion.

7. Force Majeure

Siemsens Gaard is not liable for delays or failure to perform due to circumstances beyond its reasonable control, including but not limited to extreme weather, strikes, power outages, or government restrictions.

8. Disputes

Any objection to an invoice must be raised in writing within 8 days of the invoice date. Beyond this period, the invoice is considered accepted.

9. Governing Law

These terms are governed by Danish law. Any disputes shall be settled by the Danish courts, with venue at the court having jurisdiction over Siemsens Gaard’s registered address.